PTO Meeting on August 25, 2011

Attendance: Allison, Lisa, Sarah, Luray

Minutes: Approval/ Correction

August 1, 2011 minutes approved via email.

Announcements

• School of Excellence

Treasury Report

• Still clarifying current PTO balance. Look for record of PTO's approval to purchase 2 mimios and/or get copy of receipt. 

Item	Previous Earnings	Current Earnings	Total
2 t-shirts sold		2x $8	$16
8/16 Meet the Teach. 4 memberships, 1 t-shirt		4 x $5 1 x $8	$28

New Business

1. Donate money for four golf-sized umbrellas for staff to use during car duty and/or ask for donations from TRCS families. - 60" umbrellas, set of 12,  found on Ebay for $49 + $20 shipping. Order to be placed. Considering screenprinting TRCS logo on extras for auction or raffle.
2. Money for teachers' supplies. The amount requested by our director was $200/teacher. An alternative amount would be $150/teacher. The procedure would be that Jessica would collect the receipts provided by teachers. They would then be reimbursed through the school via Jessica and then we would be give notification?. The nine classroom teachers, Fitness, EC, Brain Gym, and Spanish will receive funds. A total of 13 allotments totaling $1950.  If the teachers do not use all of their allotted funds, the balances will be rolled back into the PTO account for next year.
3. Further discussion is needed with regards to providing scholarship monies for field trips. Clarification is needed as to whether this money would be used for Buffalo Cove or other field trips. - Proposed that parking fundraiser monies be put towards scholarships.
4. Thank you note cards. Think about having a design contest with a prize. Would prefer thank you cards that were personalized for the PTO when they are printed.
5. School of Excellence. What does the PTO want to do to support that? Making an announcement during the community meeting? Sarah is in charge of communicating with Jessica about this.
6. Make a PTO membership form to be sent out by the 19th. Includes a box to pay membership fee and box to choose whether to be included in a PTO family directory. - Done
7. Soccer Sponsorship - Current PTO funds balance unknown. Cannot make the decision without that information. Consider tabling for late this year to decide about 2012/13 school year.

Upcoming Events

1. Party in the Park - Tentative date chosen:  9/30 TBC. Location:  Mayor Shelter by Greenway, close to town. Will need to secure space as is first come first served.
2. ASU football game, September 24, staffing the ECRS parking lot. - Email for further details.

Wish Lists

1. Golf umbrellas (4)
2. Money for teacher supplies
3. Scholarship money for needy students

PTO Direction

1. PTO meetings - Monday from 5-6 at the beginning of the month, 1st or 2nd yet to be determined. - second Monday chosen

Tasks on Hand

1. Thank you's to Foodlion & Earthfare for Orientation food donations
2. Set agenda for 9/12 meeting
3. Find volunteer for grocery cards registry.

   

Fundraising

1. T-Shirts for Tech - SJ to follow-up with Kelly re artwork.
2. Dutch Mill Bulbs. Information pack received.

Adjourn

PTO Meeting on Feb 7, 2011

Attendance:

Minutes: Approval/ Correction

• Spell makes motion to correct and add the attendance from last meeting. Mimi A seconds. Minutes approved.

Announcements

• Rotary Club Dictionary project
• Harris teeter 48 links $91.70
• Food Lion 42 Links $77.91
• Ingles $38.14
• Spell makes a motion for sending out the numbers again

Treasury Report

Funding Request

• Kelly S ask for $20 for two teachers two go to Professional development. Larry motions. Mimi Seconds. passed
• Whitney Van Sant asked for money to be granted to do a Ray's Weather add to boost enrollment. $120 dollars X 2 months and possibly more for other items to be published for advertisement. passed
• Projectors: Beth V has email to 569.99 a piece and $ 1709.97 and staples had the Epson Projectors for $500. Spell makes a motion for $1000. Mimi 2nd. They need to be bought by the 14th. unanimously passed

New Business

• Parent concern Kelly emailed the jones house and gets good feed back

Upcoming Events

Staff Appreciation

• Spell will organize and send out emails

Ongoing Art show at Tim Miller Block Rock frame gallery

• need donations prizes for the art show April 2nd

AURA

Committee Reports

Adjourn Next Meeting

Next PTO meeting: March 3rd 2011

PTO Meeting 17 Jan 2011

Attendance:

Minutes: Approval/ Correction

Approved via email 11/10/10 by Jennefer, Kelly, Stephanie and Larry

Announcements

• Sign update. John Lee will refund the school $377.50 back to PTO. Promised to continue on with the sign.
• WYN will be paid by PTO, about $500. NO invoice as of this date.

Treasury Report

• 12/2010 Before Peace Feast: $5234.91 is the total balance in the budget
• $2042 of everything together
• $2205 ticket sales
• 8th grade $350
• TRCS $390
• Raffle was off because of the weather
• Auction

Motion made by Jennefer to purchase 2 projectors from Technology money. Seconded by Beth.

New Business

• Allocation of funds: Library Endowment, Building Fund and Mimio
• TShirts for Technology:
• Peace Feast
• Kiwanis
• Grocery Cards LIBRARY
• Carolina West LIBRARY
• Box Tops –
• EARTH FARE: Technology
• Jennefer motioned to fund. Mimi seconded for FUNDING REQUEST FROM Ms. Joy for the SPELLING BEE.
• 3 students are attending. Salisbury is where they will participate.
• Multiage Tshirts were approved and reimbursed $102.

Upcoming Events

• Staff Appreciation, Tech Support, Secretary
• Pres and Vice Pres
• Grocery Cards
• Carolina West

T-shirts for Technology Original total so far $419.48

• 255 dollars worth of shirts remaining. Possible $674.48 profit.
• $350 from Earth Fare Friend of the Quarter
• $135 Box Tops money is pending
• $310 is due in from Kiwanis

Save the date sent out from PTO.

Stephanie proposed funding $150 to AURA and seconded by Mimi. Passed unanimously

Adjourn

-- BethJacquot - 26 Jan 2011

PTO Meeting - February 8, 2010

Attendance: Larry C. Jennefer S. Juliana W., Tim M.

Minutes: Approval/ Correction

JW motion to approve minutes with corrections: Cindi’s name; low odor markers;

Announcements

• June Gilch—students will now have a inclement weather folder with school work for children
• Feb. 11 Spirit Night at Chick Fil A: Julie Mullins is our parent rep for this month
• March PTO meeting is moved to Monday, March 15th due to no school on March 8th.
• Kiwanis club has donated an unsolicited donation of $200.00
• Earth Fare Friend of the Quarter was lost to the Play House, but we will submit an application for next quarter.
• Golden Corral has donated an achievement certificate book for one free kids buffet for teachers to hand out

Treasury Report

• No Change;
• $200.00 from Kiwanis to be deposited.
• $33.15 from January Chick-Fil-A’ Spirit Night

Larry motioned to approve of the areas who did not submit a wish list will still have a $200 limit for a wish list…total of $800.00

All wish lists are approved. Beth V. will be doing the ordering. We now have an invoice sheet for PTO purchase.

Tim Miller has Teacher Appreciation receipts to turn in.

After School Scholarships need to be started: as of now $500 is owed to AS Before Care Scholarships—still need information from Vicki.

New Business

Scholar ship funding: No total amount known as of yet in the L’heurex fund for Buffalo Cove, Treasury will report next month on this total. A note on Buffalo Cove paperwork stating that partial and complete scholarships are available, contact so and so or fill out attached application.

NEEDED: a PTO representative to take over grocery cards & Subway cards. Rep needs to contact company and fix and document to link our school with store cards. This has to be redone every year.

Pepsi Grant? Jennefer will send out information

Someone has donated 75 tons of gravel; a nice gesture would be to pay for trucks gas. Contact Lyn Lewis on more information, who is donating, how much is gas ect…Wait until Spring

Upcoming Events

AURA: March 12th at Volberg Theater

• Doors open at 6:30 show is from 7-9:30
• Cost $10 each

Jones House Art Show: postponed to Feb 13 or Feb 19 more information to follow

Staff Appreciation: Tim will not be here for upcoming event, need someone on site 1pm-1:15 pm to help organize and set up

PTO Direction

Bylaws: Larry C. motioned to approve new bylaws. Juliana W. 2nd

Adjourn Next Meeting: March 15th 2010

Comments

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PTO meeting on Jan 25, 2010

Announcements

• Feb 11 CFA Spirit Night
• PTO mtg Feb 8th
• No Treasury past report

Upcoming events

• AURA: Perhaps the voted ‘best’ art work can be shown at Aura
  • Thursday January 28th will be the aura mtg
• Jones House opening Feb 5th (Friday) Art Show 6:30-8pm (art stays for a month)
  • Asking parents to provide supplemental refreshments
  • PTO may need to do press release to media
• Opening/Reception for art auction March 20th? Saturday (Tim Miller thing) from 1-2—What/how can pto help, pre press release to media. Need refreshments…Donation bowl to raise a little for the school

Wish List: see attached sheets

• April ½: attached sheet…book boxes for kids reading books; shelf for bathroom wall; bookshelf for classroom
• Vicki k: books on amazon
• Coach Pack: Chin up bars for court-b
• Natalie: audio books (battle of the books) & games
• Cindi: Brain Gym Book (2 copies) & white noise machine (everyone constant need for low order white board markers)
• Halle: book sets (dream list)
• Jessica: see attached
• April Hill:

How to maximize $$ for wish list: Scholastic book sale in Greensboro twice yr. ; can we distribute mass email to parents so they can click on their classrooms wish list to contribute How are funds to be distributed…even amount to teachers $200, voted unanimously

Direction of the PTO

Tasks at Hand

• Box Tops—$ goes to school account
• Recycling—unknown
• Grocery Cards—need leader
• Lowe’s Gift Cards

Mimi will take on cost scholarship needed for before care, after care, buffalo care, and how $$ is in the _ trust fund for buffalo care

Possible Fundraising

• Class room Sponsors… want to consider for next year; give $5 at the end of year for following year
  • Every parent give $5 to support their class
  • Include extra curricular classes; art; pe; ect
  • Sign on the door for business sponsors
  • Business sponsor guidelines need to be created.

Sign - John Lee turned in invoice for the TRCS community board, without drawing or expected date of installment

Tim will not be here for staff appreciation for Feb…need assistance

Comments

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TRCS PTO mtg January 11, 2010

Attending: Jennefer Spell, Beth V, Juliana W, Larry C., Vicki K, Cheryl G, Jane k.

Welcome

Jane shared details about the Cooking Club. This will hopefully be reinstated with help from Earth Fare.

Business: JS nominated LC for VP, Beth V 2nd, unanimous in favor vote. JW nominated to be Treasurer, unanimous in favor

Peace Feast Success:

• Excellent records were kept so we are set for next year and following years. Great job everyone who was involved to make this a success and came to support us 
• (two silent auction items left over & will be used at A.)
• Door total $1,357
  • Adults 65
  • Children 43
  • Family of four 37
  • General Admission 15
• Total raffle$1063 * Pre-Sale Raffle $582 * On-site raffle $481
• Silent Auction $2021
  • Checks $1320
  • Cash $701
• T-shirt sales: $15
• Donations to PTO: $47.09
• Spent on Peace Feast: $397
  • Church $297
  • Invoice on Food: $50 ?
  • Invoice to Cheryle: $50
• Net Peace Feast: $4653
• Previous bank balance $2959.60
• Total in PTO Budget: $ 7612.69

Teachers are turning in Wish Lists, and there needs to be approximately $1000 for end of year party. $$$ needs to be reserved for scholarships as well…Buffalo Cove & before/after care. $700 for John Lee

Partnership with Earth Fare, they do not give money anymore. They support us, and we send customers into store… Cooking Class, Kindergarten Healthy Eating etc.

• Vicki suggested Boxed lunch with note on lunch provided by EF…
• Will bring in Garden Supplies for April’s Garden…
• Will host event at Earth Fare (cookout)

Staff Appreciatiion:

• Tim may be able to buy exculsivly from Earth Fare
• Last SA was donated exclusively by TRCS parents.
• Staff really appreciated the Curry Chicken

Meetings:

• January 25th meeting & deadline for wish lists.
  • Come join us with ideas on your ideas on PTO and fundraisers
• March mtg rescheduled to March 22nd

Chick Fil A Spirit Night:

• Must state that you are there to support TRCS at the ordering counter
• How much money made so far:
• Second Thursday at 5:30 pm
• January 14
• Feb11
• March 11
• April 15
• May 13

Suggestions:

• Vicki will ask the staff at mtg Jan 12 for staff/teacher representative
• Next year for peace feast: ask each class to donate a collaborative piece of art.

PTO Meeting Minutes for November 9th, 2009

Announcements:

1. Chik-fil-A still needs one volunteer for spring
2. Herb Container fundraiser – Julie Mullis – Middle grades fundraiser for science materials. Students will raise plants at home in a sunny spot and  create a pot, then sell the potted plant at the Jones house in January.
3. Tim Muller has spoken with Kelly Snyder about artshow/fundraiser. Reception March 6, art will be displayed March 1 – March 14 2010. Donations will be collected, parents are encouraged to donate for their child’s artwork. Children will take their artwork home. Turn in artwork to teacher before Christmas.
4. PTO Vice president office is still vacant.
5. PTO Secretary will be needed in January.

  Staff Appreciation

1. Tim has held one event, which was self-funded. He would like some help providing food. Event is third Wednesday of the month.
2. President suggests budget of $50. Cater for 20 – 21 people. Motion to expend $350 over the course of the school year. Motion approved.
3. Masseuse information will be sent to Tim. Acupuncture might be possible as well. Ms. Sandi will talk to her husband.

  Peace Feast

1. Price correction - $290 includes cleaning, sound tech and kitchen staff, increase of $65 from last meeting.
2. Flyer – Time to send out a “Save the date – December 11, 2009” flyer, hopefully created by Beth Jacquot. Cheryl will also contact the papers to publicize the event as well.
3. Donation receipts – Larry will alter the donation receipts.
4. All-committee meeting Thurs Dec 3 at 3:30pm in Ms. Sandi’s room.
5. What will the money be spent on? Playground equipment is a popular idea, but all suggestions must be approved by Ms. Gilch.
6. Decorations – Winter Wonderland theme. Try to focus on re-useable items. Please donate/make blue/silver/white snowflakes.

  Committee Reports

1. Silent Auction – for a complete list of items, see PeacefeastTRCS@gmail.com
2. Basket – items are coming in, accumulating in the school office. Items will be split into baskets Nov. 18 time to be determined.
3. Craft and activities – It is a big concern to keep the kids occupied. Parents need to be reminded that they are responsible for their own kids. We need more “security”/kid wranglers.

  *Next PTO meeting: Dec. 14, 2009*

TRCS PTO - October 12, 2009 Minutes

 

1. Announcements
   1. Volunteers needed:
      1. Chik-fil-A – Beth Jacquot will take one night
      2. Lowe’s Cash  Club - $2000 of orders = $120 for school. Needs a volunteer to help in the pick-up line
      3. Gift Wrapping at Shoppes on the Parkway – proceed
      4. T-Shirts still available - $15 – youth S, M; adult L, XL
      5. Publicity volunteer – Cheryl Greene volunteered
      6. PTO position open – Vice President
2. Staff Appreciation
   1. Tim Miller – needs to update us
   2. Masseuse lined up
3. Fundraisers –
   1. Rewards cards – all grocery stores are linked to TRCS
      • Harris Teeter – 5860
      • Ingles – 30063
      • Food Lion - 19629
   2. Bald Guy Brew – Lissa will follow-up
   3. Art Show – Kelly Snyder will organize
4. Peace Feast
   1. Venue – BUMC $225 = custodian $150 + soundtech $75, waive $200 room rental
   2. Staff will do 5th basket with books
   3. Cheryl report on silent auction –
      1. PeaceFeastTRCS@gmail.com
      2. Change: not charge dollar to bid
      3. What services can parents offer as part of baskets?
      4. Children’s table of  auction items.
      5. Set-up – tablecovers? Ms. Priest volunteers to help Cheryl.
      6. Winning bids – take them home that night.
      7. Silent Auction Meeting – Thursday October 22 at TRCS.
   4. Performances – staff not a lot interested in performing. Students might not have appropriate ideas. Afterschool movement and music class?  Kelly Snyder will continue to pursue. Do we need to pay for a sound system? Professional performers possible – jazz, Worldmusic
   5. Food – spaghetti, salad (Beth Darnell will contact Nova), Previous - Stickboy bread, donated coffee, homemade desserts.
5. Scholarships – for fieldtrips, etc. June Gilch wants to know how much we have available for scholarships.
6. PTO funds - $3000 - $40.40 (chaircovers) = $2, 959.60

  *Next Meeting: Monday, November 9, 2009*

TRCS PTO Minutes

September 14, 2009

 

1. Call to order
2. Approval of minutes
3. Announcements –
   1. after school – Gabe is expectant of extra kids on PTO days
   2. main bldg is no longer peanut free
   3. PTO open position – Vice President
   4. T-Shirts still available
   5. Staff Appreciation – bring breakfast to school for teachers
      • Wheat free, vegetarian options necessary
      • Tim volunteers to lead this effort
   6. Sandi Priest – Teacher representative
4. Chik-fil-A – representative needed 5:30 – 7:30pm Thurs nights. Yard signs available for horseshoe area at school. Cannot recruit people in the restaurant, but folks can mention that they are there to support TRCS. Signup sheet circulates.
5. New Fundraiser
   1. Art Show – Tim  Miller offers describes idea he has enacted at other school. Interested students submit artwork. Students who submit can vote on the best piece from each grade. Top two are framed by Tim’s gallery. Gallery then displays pieces, culminating in an auction. Kelly mentioned that there is a school wide artshow in February, so try not to overlap.
   2. Classroom Sponsors – Business or person who wishes to financial sponsor a classroom.
   3. Beth Jacquot presents idea of walk-a-thon.
   4. Beth Jacquot reminds PTO she has possession of a donated set of patio furniture. Perhaps we could sell at Peace Feast silent auction.
   5. Lowe’s Food giftcards. How does it work? Do we want to continue?
   6. Baldguy brew fundraiser. Lessa volunteers to coordinate effort.
6. Peace Feast
   1. December 11 date submitted.
   2. Location - Is there rent? Is anyone a member of Boone United Methodist Church? Tim Miller suggests Blowing Rock American Legion Bldg. Need to know capacity.
   3. Budget? Estimate of $300 for food one year, hire someone to run dishwasher, sound person
   4. Food – How much to Mike and Nova donate, how much do we buy.
   5. Committees – Silent Auction, Baskets, Crafts and Performances, Setup and Breakdown, Food and Staff. Signup sheets will be held in office, in specially marked box. correction---sign-ups are in the kitchen
7. Funding Request – plastic collapsible tables for 3rd grade. Move to table request until President meets with teachers. Motion is seconded.

  *Next Meeting: October 12, 2009.*

TRCS Parent Teacher Organization, August 25, 2009

1. Exit remarks from former co-president, Sarah Jackson. Introductions of parents.
2. Meetings will be 2nd Monday of every month. Currently 3:30pm. Evening meetings possible.
3. Selection of president (Jennefer Spell) and secretary (Anna Keber.)
4. Funding Requests:
   1. April - $40 for material for over-chair book pockets. Do parents have the material? Motion to allot the money. Motion seconded by president. Motion carries unanimously. b. Sign in circle that permanent and secure. John Lee will donate design, construction. Request of $700 for materials. Questions regarding fundraising and donation of materials. c. $3,000 total in budget.
5. Teacher appreciation
6. Peace Feast – in past years included hot meal, raffle, silent auction, performance. Celebrates winter holidays. One issue is competing with county schools for donations. Urgent needs: date, committee, space. Discussion of moving Peace Feast to spring. General consensus to keep in winter. President queries group, which decided to hold Peace Feast. Heather Burnette volunteers to email United Methodist Church to reserve hall. Subcommittees suggested to organize Peace Feast.
7. T-shirt still available. Sizes?
8. Fundraisers through classes. President would like fundraisers not to overlap with individual classes.
9. Chick-fil-A Spirit night September 3rd, 7:30. Heather Burnette volunteers to be representative.
10. Spring Fundraiser, or AURA.
11. Next meeting September 14, 2009
12. John Lee is board rep.